An AI personal assistant that manages your calendar, resolves scheduling conflicts, preps you for meetings, and handles reminders — so you can focus on the work that matters.
That's 250 hours a year. More than six full work weeks — gone. Not on strategy. Not on closing deals. Not on building your company. On dragging calendar blocks around and writing "Does 3pm Tuesday work?" for the thousandth time.
spent scheduling per week
Harvard Business Review found that professionals spend an average of 4.8 hours per week on scheduling activities alone.
to refocus after interruption
UC Irvine research shows it takes 23 minutes and 15 seconds to fully regain focus after a scheduling interruption.
annual cost of lost time
At an average executive rate of $60/hr, those 250 lost hours represent more than $15,000 in annual productivity loss.
The hidden cost isn't just time — it's cognitive load.
Every scheduling decision, every timezone calculation, every "let me check my availability" pulls your attention away from high-impact work. McKinsey estimates that knowledge workers spend 28% of their week on email and calendar management. That's more than one full day, every single week.
Not a glorified to-do list. A genuine executive operating system that handles the operational overhead so you can focus on decisions that move the needle.
Automatically schedules, reschedules, and optimizes your calendar. Understands your preferences, meeting patterns, and energy levels to place meetings at the right time. Syncs across Google Calendar, Outlook, and Apple Calendar.
Before every meeting, you get a brief: attendee LinkedIn profiles, company news, previous conversation notes, relevant documents, and suggested talking points. Walk into every call 100% prepared, every time.
Double-booked? The agent evaluates meeting priority, attendee seniority, and rescheduling ease to propose the optimal resolution. It handles the back-and-forth so you just approve the final plan.
Automatically detects attendee timezones, finds overlapping availability windows, and handles daylight saving transitions. No more mental math — the agent proposes times that work for everyone.
Automatically blocks focus time on your calendar and defends it from meeting requests. Learns your peak productivity hours and ensures you have at least 2-3 uninterrupted blocks per day for deep work.
Not just "Meeting in 15 minutes." Smart reminders that include prep materials, previous action items, follow-up tasks, and travel time calculations. Delivered via Slack, email, or SMS — your choice.
If your calendar controls your life instead of the other way around, this agent was built for you.
CEOs, COOs, CTOs, CFOs
Your time is worth $200-500+/hour. Every minute spent on administrative scheduling is money lost. The AI assistant handles the logistics while you focus on the decisions that shape your company.
VPs, Directors, AEs
More selling time = more revenue. Salesforce research shows reps spend only 28% of their time actually selling. Reclaim the rest with an AI that handles scheduling, prep, and follow-ups.
Solo founders, co-founders
You're wearing every hat already. You can't afford a full-time EA, but you desperately need one. Get executive-level calendar management at a fraction of the cost.
Management consultants, coaches
You bill by the hour. Every hour spent scheduling is an hour you can't bill. The AI assistant manages multiple client calendars, prep, and follow-ups so you maximize billable time.
No six-month implementation. No enterprise sales cycle. We build your custom AI personal assistant and have it running in two days.
30-minute call to understand your workflow, tools, scheduling patterns, and pain points.
We configure your AI assistant with your calendar integrations, preferences, and scheduling rules.
You test the agent in parallel with your current workflow. We fine-tune based on your feedback.
Your AI assistant takes over. It learns and improves every week. Ongoing support included.
A great human EA is invaluable — but not everyone can afford one. And even the best EA can't work 24/7 across every timezone without sleep.
Save $60,000 — $106,000 per year
That's a 97% cost reduction with 24/7 availability and instant deployment. The ROI is immediate.
Yes. The AI assistant integrates with Google Calendar, Microsoft Outlook, Apple Calendar, and Calendly. It syncs in real-time and respects all existing calendar rules, permissions, and sharing settings. If you use a different tool, we can likely integrate it too — just ask during your strategy call.
Absolutely. All data is encrypted at rest and in transit. The agent can be configured to mark certain meetings as confidential, restrict prep material access, and follow your organization's data handling policies. We take security seriously — ask us about our SOC 2 compliance during the strategy call.
The agent operates in an "approve first" mode by default. For the first two weeks, it proposes actions and waits for your confirmation. As it learns your preferences, you can gradually increase its autonomy. You always retain full override control, and critical meetings require explicit approval.
Calendly lets people book time on your calendar. Reclaim.ai blocks focus time. Our AI assistant does both — plus meeting prep, conflict resolution, contextual reminders, attendee research, timezone management, and proactive schedule optimization. It's the difference between a tool and an actual assistant.
No long-term contracts. You can cancel anytime with 30 days notice. We're confident you'll stay because the average client reports saving 5+ hours in their very first week. But if it's not working for you, you're free to walk away — no penalties, no hassle.
Yes. We offer team plans where the AI manages scheduling across your entire leadership team. It understands inter-team dependencies, shared availability, and can coordinate group meetings with dozens of participants across multiple timezones — something that would take a human EA hours to do manually.
Book a free strategy call. We'll show you exactly how AI agents can transform this part of your business.
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